Safeguarding Policies


Children & Young Person Safe Guarding Policy

Ink believes that it is always unacceptable for a child or young person to experience abuse of any kind and recognises its responsibility to safeguard the welfare of all children and young people. Ink is committed to a practice which protects them.

We recognise that:

  • The welfare of the child/young person is paramount.

  • All children, regardless of age, disability, gender, racial heritage, religious belief, sexual orientation or identity, have the right to equal protection from all types of harm or abuse.

The purpose of the policy:

  • To provide protection for the children and young people who receive Ink’s services, including the children of adult members or users.
  • To provide staff and volunteers with guidance on procedures they should adopt in the event that they suspect a child or young person may be experiencing, or be at risk of harm. This policy applies to all staff including paid staff, volunteers and sessional workers, agency staff, students or anyone working on behalf of Ink.

We will seek to safeguard children and young people by:

  • Valuing them, listening to and respecting them.

  • Adopting child protection guidelines through procedures and a code of conduct for staff and volunteers.

  • Recruiting staff and volunteers safely, ensuring all necessary checks are made.

  • Sharing information about child protection and good practice with children, parents, staff and volunteers.

  • Providing effective management for staff and volunteers through supervision, support and training.

  • Sharing information about concerns with agencies who need to know, and involving parents and children appropriately

We are also committed to reviewing our policy and good practice annually.

Vulnerable Adults Safe Guarding Policy

The purpose of the policy

This policy is to safeguard vulnerable adults accessing any of our activities, projects and events. We have a duty of care to ensure vulnerable adults accessing our activities, projects and events are safeguarded and protected



Vulnerable Adults:

A Vulnerable Adult is defined as “ A person aged 18 and over who is or may be in need of community care services by reason of mental health, or other disability, age, illness and who is or may be unable to take care of him or herself or unable to protect him or herself against significant harm and exploitation”

Duty of Care:

Duty of Care is defined as “the duty, which rests upon an individual or organisation to ensure that all reasonable steps are taken to ensure the safety of any person involved in any activity for which the individual or organisation is responsible.


Policy Aims

The aim of Ink Counselling’s Vulnerable Adults Policy is to protect the rights of vulnerable adults so that they can be safe and protected from all forms of abuse, neglect and exploitation.  We will aim to deliver our service by adhering to the following principles in working with vulnerable adults:

  • Establishing and maintaining a safe and secure environment where vulnerable adults feel confident and respected.

  • Providing vulnerable adults with appropriate safety and protection whilst in our care.

  • The human and civil right of vulnerable adults will be promoted and protected, to be treated with dignity and respect.

  • The independence, well being and choices of vulnerable adults will be promoted.

  • All suspicions and allegations of abuse will be taken seriously and responded to swiftly and appropriately.

  • All staff shall have a clear understanding of operating within appropriate code of ethics, aware of what their duty of care is and how it relates to their position in providing counselling and other services and being responsible for others.


Good practice guidelines

All personnel should be encouraged to demonstrate exemplary behaviour in order to protect themselves from false allegations. The following are common sense examples of how to create a positive culture and climate.

Good Practice means:

  • Ensure all staff, volunteers understand their responsibilities in being alert to the sign of abuse and refer their concern to the ‘designated’ person within the organisation responsible for child and vulnerable adult protection.

  • Ensure that safe recruitment practices are followed and that potential staff and volunteers have undergone enhanced DBS disclosure before they work with children, young people and vulnerable adults.

  • All staff and volunteers working with children, young people and vulnerable adults to receive the appropriate training in child/ vulnerable adult protection training, health and safety and first aid.

  • Keep a register of every person involved within the group including medical and emergency contact details which will be treated as confidential and kept in a safe place, which complies with the Data Protection Act

  • Treating all young people/disabled adults equally, with respect and dignity.

  • Always putting the welfare of each person first.

  • Building balanced relationships based on mutual trust and empowering children/vulnerable to share in decision making.

  • To undertake risk assessments and minimise the risk involved if counselling is outdoors.

  • Keeping up to date with technical skills, qualifications and insurance.

  • Involving parents/carers wherever possible. For example, encouraging them to take responsibility for their children/relative who are vulnerable adults.

  • Recognising the developmental needs and capacity of young people and disabled/vulnerable adults.

  • Securing parental consent in writing to act in loco parentis, if the need arises to administer emergency first aid and/or other medical treatment.

  • Keeping a written record of any injury that occurs, along with the details of any treatment given.

  • Confidentiality relating to vulnerable adults will be ensured when it is practicable and personal information will only be shared with other agencies with permission of the individual or in line with what is permitted by the law and local policy and protocols.

  • Periodically review the vulnerable adult protection policy and procedures to ensure effectiveness


Recruitment and training of staff and volunteers

Ink Counselling recognises that anyone may have the potential to abuse children/vulnerable adults in some way and that all reasonable steps are taken to ensure unsuitable people are prevented from working with children/vulnerable adults.

Pre-selection checks must include the following:

  • All volunteers/staff should complete an application form. The application form will elicit information about an applicant's past and a self-disclosure about any criminal record.

  • Consent should be obtained from an applicant to seek information - Enhanced DBS.

  • Two confidential references, including one regarding previous work with children/vulnerable adults. These references must be taken up and confirmed through telephone contact.

  • Evidence of identity should be provided (e.g. passport or driving licence with photo).


Interview and induction

All employees and volunteers will be required to undergo an interview carried out to acceptable protocol and recommendations. All employees and volunteers should receive formal or informal induction, during which:

  • A check should be made that the application form has been completed in full (including sections on criminal records and self-disclosures).

  • Their qualifications should be substantiated.

  • The job requirements and responsibilities should be clarified.

  • Child/vulnerable adult protection procedures are explained and training needs are identified.


Training/Self Awareness

In addition to pre-selection checks, the safeguarding process includes training after recruitment to help staff and volunteers to:

  • Analyse their own practice against established good practice, and to ensure their practice is likely to protect them from false allegations.

  • Recognise their responsibilities and report any concerns about suspected poor practice or possible abuse.

  • Respond to concerns expressed by a child, young person and vulnerable adult.

  • Relevant personnel to receive advisory information outlining good practice and informing them about what to do if they have concerns about the behaviour of an adult towards a young person.


The local authority is overall responsible for child protection issues.



On behalf of Ink Counselling, I, the undersigned, will oversee the implementation of the Vulnerable Adult Policy and take all necessary steps to ensure it is adhered to.



Georgina Gilbert

Owner and Founder of Ink Counselling

Date: 24/08/2017